Helpers · Shift · Event
The app for volunteer groups and helpers
Plan volunteer shifts, events and club meetings, see RSVPs in real time and track attendance automatically. For coordinators, helpers and the board, without the group chat chaos.
- iOS, Android & web
- No feature upgrades needed
- No credit card needed
In short
Gumb is an app for volunteer clubs, festival committees and helper groups. Coordinators plan club festivals, helper assignments at events and club meetings as events, and single shifts such as “Bar 6 to 8 pm” or “Till” become tasks right on the event. Helpers sign up themselves, departments plan in their own group schedulers, and you inform event organizers without a Gumb account by email from Gumb.
From helper list chaos to a fully staffed festival
What costs coordinators time before every festival, and how Gumb fixes it.
Without Gumb: The helper list for the club festival hangs as a sheet in the clubhouse.
With Gumb: Every shift is a task on the event. Helpers sign up themselves, from their phone too.
Without Gumb: Which shift is still open, you only see when counting.
With Gumb: In the scheduler you always see which shift nobody has taken yet.
Without Gumb: Departments such as bar, kitchen and setup each plan on their own.
With Gumb: Every department plans in its own group scheduler, and the coordinators see everything.
Without Gumb: You inform the organizer through a separate mailing list.
With Gumb: You reach the organizer by email straight from Gumb, even without a Gumb account.
Festivals, helper assignments and meetings under control
Shifts, departments and responses, in the app and in the browser.
Shifts as tasks
Bar, kitchen, till, setup: every shift as a task on the event.
See open shifts
At a glance, where helpers are still missing.
Departments apart
Bar, kitchen and setup plan in their own group scheduler.
Everything your volunteer club needs
For coordinators, helpers and the board. From the club festival to helping out at the city run.
Assignment calendar
Festivals, helper assignments and club meetings in one calendar.
Responses for assignments
Helpers say yes with one click, with a comment if they like.
Deadline for the helper list
See by the deadline whether every shift is covered.
Shifts as tasks
Hand out bar, kitchen, till or setup with times as tasks.
A reminder before the shift
Up to two reminders before every shift, by push notification and email.
Details on the assignment
Sort out meeting point, clothing and schedule right on the event.
Plans and checklists
Store site maps, shift plans and checklists on the event.
Departments and teams
Every department with its own group scheduler.
Rights for department leads
Admins manage the club, department leads schedule as group leaders.
How your volunteer club gets started
From the first department to a fully staffed festival.
- 1
Create departments
Create a group each for bar, kitchen, setup or till and invite helpers.
- 2
Enter shifts
The festival as an event, every shift as a task with a time.
- 3
Close the gaps
See open shifts and ask the right people.
For everyone in the volunteer club
Coordinators
- Open shifts at a glance
- No more paper helper list
- Inform organizers by email
Helpers
- Take a shift with one click
- Meeting point and schedule on the event
- Shifts in your own calendar if you like
Board
- Every department on one platform
- Assignments in Excel for thanking helpers
- Helper list as CSV
What helpers and clubs say
4.7/54.7 out of 5 stars271 ratings across both platforms25K+ users
We use this system in our aid organisation and at work. We are very happy with it, as we had been looking for a working and reliable system for a long time. The app offers many options, including staff and equipment management, and above all makes our work easier. Simply recommendable. A clear 5-star rating
We tried out various apps in our club and Gumb covers our needs best! If you have questions, support helps right away. The app is constantly being improved and new, very useful features keep being added.
The very best app for planning our club, congratulations
Reviews translated from German.
FAQ: the app for volunteer groups
How do I create a helper list for the club festival?
Create the festival as an event and every shift as a task, for example “Bar 6 to 8 pm”. Helpers sign up in the scheduler or under “My events”, and you see which shift is still open.
Can bar, kitchen and setup plan separately?
Yes. Every department gets its own group scheduler, and group events are only visible to its members. The coordinators see every event as admins.
Can I assign helpers directly?
Yes. Admins can assign tasks directly. Helpers can also sign up themselves.
How do I inform an event organizer?
From the web app admins and group leaders write emails and add up to 100 external addresses, such as the organizer. Recipients do not see each other.
How do I see who helped how often?
How often someone helped shows in the attendance report under Statistics: an Excel file with one row per person and assignment, for example for a thank-you at the end of the year.
Do helpers pay for Gumb?
No. Members never pay. The club pays for the subscription.
Ready for the next festival?
Try Gumb with your volunteer club free for 2 months, with every feature, no credit card and no automatic renewal.